Best accounts receivable software (2025)

Tracking what customers owe you should not slow your business. However, when invoices, reminders, and payment records are stored in various tools, things can slip through the cracks. Accounts receivable software puts it all in one place. It assists you in monitoring pending payments, identifying delays, and following up with ease.

In this guide, we share the best accounts receivable software and their features to help you choose the right one for your business. And while you’re looking out for the best software to manage your AR, you should check out Wise Business, a cost-effective way to send business payments and receive money from abroad in multiple currencies, with conversions using the mid-market exchange rate.

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What is accounts receivable software?

Accounts receivable (AR) software is a tool that helps businesses manage incoming payments from customers. It keeps track of what has been invoiced, what’s been paid, and what still needs to be collected.

Businesses use it to track outstanding balances and avoid missed or delayed payments. It brings everything into one place so you can work with up-to-date information and avoid chasing details across emails or spreadsheets.

The main goal is to keep your cash flow steady and make collections more efficient. Below are some of the benefits of using accounts receivable software:

• Create and send professional invoices
• Track payment status and due dates in real time
• Record and organise customer payment history
• Set reminders for follow-ups or overdue balances
• Generate reports that show what’s outstanding
• Connect with accounting and payment tools to keep systems in sync

With the right setup, it becomes easier to stay in control, reduce delays, and focus on growing your business.

Top accounts receivable software for 2025

With so many tools on the market, finding the right fit can be overwhelming. We’ve narrowed it down to the top accounts receivable software options, each picked for its ability to help businesses track their AR.

Quickbooks

Best for: Finance managers who need unified control over AR, VAT, and real-time payment tracking.

QuickBooks stands out for how seamlessly it ties AR into the rest of your financial workflow. Unlike other tools that just bolt onto your systems, QuickBooks handles invoicing, tax, payments, and reporting in one place, without needing extra apps or workarounds.

Their AR dashboard provides a real-time picture of unpaid invoices, late accounts, and who to pursue next. It also makes VAT submissions directly to HMRC and supports more than 145 currencies, which makes it perfect for UK businesses trading internationally.

Features

• Smart invoicing with built-in payment options
• Real-time automatic A/R ageing reports
• Tracking payment with a single click to your ledger
• HMRC-recognised VAT tools with reminders and error checks
• Team access, multi-user with permission controls
• Natively integrates with payroll, bank feeds and expense tools
• AI-powered cash flow forecasts and projections
• Desktop and mobile, 24/7 access to your books

Pricing: Starts from £1/month for the first 6 months. No setup fee. Free onboarding and UK support included.

Sage Business

Best for: Small businesses that need clear visibility of incoming payments and flexible invoicing tools without the hassle of complex setups.

Sage Accounting gives small businesses a clean and reliable way to stay on top of what they're owed. It eliminates the friction of getting paid, with simple ways to create and send recurring invoices, direct debit and card payments supported natively, and all the management done in a single dashboard. Sage also manages multiple currencies, provides in-depth budgeting, and provides AI-assisted tools to save time on manual work.

Features:

• Automatic payment reconciliation
• Stripe and GoCardless Pay Now buttons
• Multi-currency invoicing (Plus plan)
• Cash flow forecasting tools
• Monitoring the budget performance
• Invoice and receipt capture with AI
• Stock control and reorder reminders
• Integration with tools like Square and GoCardless

Pricing:¹

• Start: £18/month (1 user)
• Standard: £39/month (up to 3 users)
• Plus: £59/month (unlimited users)
• Introductory offer: 90% off for 12 months

Upflow

Best for: B2B finance teams that want faster collections and a modern way to manage customer payments.

Upflow is more than a traditional accounts receivable tool, as it focuses on the entire financial relationship with your customers. It gives finance teams real-time visibility of what customers owe you and how long it takes to receive payment. With interactive dashboards, payment forecasting, and automated reminders, you can stop chasing invoices and start managing relationships.

Features:

• Live dashboards with payment forecasts
• Automated, personalised invoice reminders
• Autopay options and diverse payment methods
• Built-in tools to reduce DSO and improve collection efficiency
• Seamless integrations with Xero, NetSuite, QuickBooks, Chargebee, Stripe Billing, Zuora, Sage Intacct
• Customer self-service payment experience

Pricing: There is a free plan with limited features. For other plans, contact sales.²

Chaser

Best for: Finance teams looking to tighten cash flow, save time on chasing invoices, and keep client relationships intact.

Chaser is a fully featured AR software built to help finance teams gain control of overdue payments, automate chasing workflows, and reduce the time spent on manual receivables management. It's built with automation and personalisation in mind and allows businesses to receive payments quicker, safeguarding customer relationships.

Features:

• Customisable automated reminders via email and SMS
• Real-time tracking of debtor activity and communications
• Secure payment portal for faster settlements
• Credit checks and customer risk profiling
• Collections workflows tailored by entity or revenue tier
• Two-way integrations with Xero, QuickBooks, Sage 50 and 200, Dynamics 365, and more
• Live performance dashboards and ROI tracking tools
• Optional human-led credit control as a managed service

Pricing:³

• Compact: £135/month (for businesses under £4M annual revenue)
• Core: £360/month (under £10M annual revenue)
• Complete: £675/month (up to £100M annual revenue)
• Custom: Contact sales

NetSuite

Best for: Mid-sized to large businesses that want full control over invoicing, collections, and cash flow.

NetSuite's AR software is integrated into its cloud-based ERP, providing finance teams with the tools they require to manage payments, monitor outstanding balances, and enhance collection from a single dashboard. All of it is synced automatically, which means less manual work, and fewer mistakes.

NetSuite provides real-time visibility of company and customer receivables. This translates to quicker insights, improved decision-making, and forecasting. It is particularly helpful to companies that work with multiple currencies, recurring billing, or complicated payment terms.

Features:

• Role-specific dashboards which display receivables, payment trends, and reminders
• Automatic invoice delivery and custom credit terms
• Invoice grouping and batching for large-volume billing
• Automated dunning emails and collection processes
• Unified tax computation of local and international compliance
• Flexible payment management that is centralized
• Ability to access customer and invoice-level data quicker to resolve
• Revenue recognition and real-time reporting tools

Pricing: NetSuite is sold via annual subscription. Pricing depends on ERP platform, add-on modules (like CRM or inventory) and number of users.

How to choose the right accounts receivable software

Not every tool fits every business. The right AR software should work with your processes and help you get paid faster with ease. Below are tips on how to choose the right AR software:

Know your needs

Start by looking at how your business runs. A small team might need a straightforward system for sending invoices and tracking payments. A growing company may need tools that handle multiple currencies, automate reminders, and offer deep reporting. The point is: don’t pay for complexity if simplicity does the job.

Keep your budget grounded

Price tags vary widely. Some tools charge per user, others by invoice volume. Focus on whether the features offered actually bring value for the cost. And check if the software can grow with your business and support you now without boxing you in later.

Test before you commit

Many tools offer a demo or trial period and you should take advantage of it. It gives your team a chance to see how the system handles real tasks and how well it plays with your existing tools. If the learning curve is steep or the interface clunky, keep looking.

Consider customer experience

The easier it is for your customers to pay you, the faster you get paid. Look for software that offers clear invoices, flexible payment options, and a secure way for clients to settle up without hassle.

Prioritise automation

Chasing payments manually eats up time. A good AR platform should take repetitive tasks off your plate. Think auto-reminders, invoice scheduling, and easy reconciliation. It saves you hours and cuts human error.

Consider reporting and analytics

You don’t want to rely on end-of-month reports to figure out your cash position. Real-time dashboards let you know what’s coming in, what’s overdue, and what needs action today. That kind of visibility makes for smarter, faster decisions.

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FAQs – Accounts receivable software

Here are some of the most common questions answered:

Can I use AR software when I already have an accounting system?

Yes. The majority of the modern AR platforms are designed to supplement your current systems rather than to substitute them. They synchronise data, automate the receivables side of your process and do not require double entry. The most important thing is integration, so ensure compatibility before signing up.

Is AR software only to chase invoices?

Not anymore. Although collecting late payments is part of it, the majority of solutions today are aimed at enhancing the whole receivables process. That involves invoicing, cash flow prediction, payment pattern monitoring, and providing customers with more convenient payment methods. The most effective tools view collections as a part of a larger cash management plan.

Can AR software help with audit trails or internal controls?

Yes, a good AR software empowers both. Most platforms record all activities, such as invoice changes, payment changes, and user activity, automatically, leaving an easy audit trail that promotes compliance and accountability. Some tools like NetSuite also allow you to establish user privileges, which means the appropriate team members can only make sensitive changes. This introduces another level of control and minimises the possibility of errors or fraud.

Will AR software help me improve my Day Sales Accounting (DSO)?

Yes, and that’s one of its benefits. AR software can speed up collections by automating reminders, monitoring payment patterns, and streamlining customer payment choices. The appropriate tool is capable of cutting days sales outstanding by a huge margin in the long run, enhancing cash flow and operational efficiency.

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Sources used:

1. Sage Business
2. Upflow
3. Chaser Pricing

Sources last checked on date: 30-Jun-2025